Welcome to the exhibitor information page for BTCHEL, the premier Bitcoin conference in the Nordics. Please review the details below and share them with your production partners to ensure a seamless experience at the event.
For any further inquiries, contact our production team at kaisu@btchel.com.
Printed Materials – Deadline: Friday, July 11, 2025
Submit logos and design files for printed materials, including backdrops, via email if your deal includes print materials.
Expo Stand Design & Structure – Deadline: Friday, July 18, 2025
For complex stands designed with your own production partner, submit your plans to our production team for approval by this date.
Electricity Requirements & Large Items – Deadline: Friday, July 25, 2025
Notify us of any electrical needs beyond standard small devices or plans to bring oversized or heavy items by this date.
Assigning Tickets – Deadline: Friday, July 25, 2025
Note that you need to assign your tickets on time to get your badge printed.
Furniture & Technology Orders – Deadline: Friday, August 1, 2025
Place orders for additional furniture or technology rentals through our production team via email at least two weeks prior to the event.
Food & Drinks Orders – Deadline: Friday, August 1, 2025
Place orders for any food or drinks you’d like to have at your stand through our production team via email at least two weeks prior to the event.
August 15, 2025: 8:00 AM – 5:00 PM
August 16, 2025: 9:00 AM – 5:00 PM
Please note that opening times are subject to change based on the event schedule.
Exhibitors may access the venue one hour before visitor hours. An after-party is scheduled for August 15; exhibitor area timings will be updated closer to the date.
Setup Day – Thursday, August 14, 2025:
All stands must be fully set up by the end of this day. No setup is permitted during event hours.
Area 1 (Kulmasali): Setup from 4:00 PM – 7:00 PM
Area 2 (Lobby): Setup from 6:00 PM – 9:00 PM
Teardown & Move-Out – Saturday, August 16, 2025:
5:00 PM – 7:00 PM. All materials must be removed immediately after the event concludes. Items left behind will incur a mandatory disposal fee. Contact our production team in advance for storage or logistics assistance.
Location: Kulttuuritehdas Korjaamo, Töölönkatu 51 A-B, 00250 Helsinki
Main Entrance: For attendee registration and badge collection.
Loading Entrance: Located between the buildings; refer to the venue map for details.
The expo layout and stand assignments will be shared closer to the event date. No need to inquire separately; we will distribute the preliminary map to all exhibitors once finalized. Please be aware that adjustments may occur based on event requirements.
Included Amenities:
– Basic, non-adjustable lighting
– WIFI connectivity
– Electricity (2 standard Type F/Schuko sockets suitable for screens, laptops, or small devices)
Furniture & Equipment:
– No furniture (tables, chairs, etc.) is provided. To rent furniture or additional equipment, submit your order via the form at the end of this page.
– Exhibitors may engage their own suppliers for stand design, setup, and rentals. For recommendations, contact our production team.
Large & Heavy Items:
– Notify us in advance if you plan to bring oversized or heavy items requiring special access or equipment. Failure to inform us may result in limited onsite assistance.
Electrical Specifications:
– Finland uses Type F (Schuko) sockets with a 230V / 50 Hz power supply. Bring appropriate adapters if your equipment requires different plug types. For high-power equipment, contact us beforehand to discuss requirements.
Food & Beverages:
– All food and beverage offerings must be ordered through the venue’s restaurant; bringing outside items is prohibited. Contact our production team for menu and drink options.
To preserve the event’s atmosphere, please adhere to the following:
Sound Restrictions:
Sound systems are prohibited. Music or amplified sound is not allowed. Marketing videos are permitted if silent; no external speakers or audio playback.
Lighting Restrictions:
Additional lighting must be adjustable to complement the event’s ambiance. Overhead rigging is not permitted. Only small decorative lighting solutions are allowed within your stand.
Stand Structure Limits:
Maximum stand height: 2.5 meters.
Raised floors: Ground level is recommended for accessibility.
Approval Requirements:
For large screens, extra lighting, or unique structures, obtain prior approval from our production team. We reserve the right to modify or restrict stand elements that disrupt the event’s aesthetic or affect neighboring exhibitors. Submit your stand design proposal via email for review
Exhibitors are fully responsible for their own stand setup excluding the basics included in the deal.
🚫 Do not block corridors—keep all materials within your designated space.
Structural Safety
– All stand elements must be self-supported.
– No leaning against neighboring stands or venue structures.
Restricted Work Types
– Certain work must be done by approved personnel. Contact our team if your setup includes:
– Electrical work
– Rigging
– Hot work (e.g., welding, flame cutting)
Exhibitor Badges
All exhibitor staff present during event hours must register and collect a badge.
Badge pickup during pre-registration is highly recommended (time & location TBA).
Venue Entry
Exhibitor badges allow early access one hour before doors open.
Staff only present for setup/teardown do not need a badge.
Setup Day (14 August 2025):
Vehicles are allowed in front of the venue for unloading only.
You must move your vehicle immediately after unloading.
Nearest parking: Mäntymäen kenttä (Mäntymäentie 1) and P-Töölö (Töölönkatu 23-25), both with tolls.
Event Days:
We recommend using taxis, ride-sharing services, or public transport as no parking slots are available.
Public transport: HSL route planner
Contact production for specific logistical concerns.
Cleaning Schedule:
After setup day – Thursday, 14 August (after 9 PM)
After day one – Friday, 15 August (between event days)
Exhibitor Responsibilities:
– Dispose of waste at designated recycling points before cleaning.
– Cleaning staff will not move furniture or cluttered stand items.
– No waste removal services (e.g., emptying bins, removing boxes) are provided.
Sustainability Focus: Minimize print materials (flyers, giveaways, etc.).
🚫 No Stickers Allowed: Venue prohibits stickers as giveaways.
🚫 No Flyers on Common Tables: Flyers cannot be left on tables outside of expo stands. Common areas will be cleared multiple times a day.
🚫 No Direct Shipping to the Venue
– Exhibitor items must be brought during setup time.
– If using a logistics company, you must be present to receive the shipment.
Shipping Recommendations:
– Use DHL or another reliable provider.
– Ship from within the EU to avoid customs delays.
– For non-EU shipments, exhibitors are responsible for customs clearance.
Storage Assistance (Extra Fee):
– Contact production for more information regarding storage assistance.
We have partnered with Scandic Hotels. Their hotel “Scandic Park” is closest to the venue, but they have multiple options in Helsinki. Check their website for daily rates; discounted prices are subject to availability.
15-16 aug’25
Helsinki, Finland.
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